Title

Description

Acquisition Type Code

Display-only. Describes how the asset was acquired by the institution (for example, gift, found, etc.).

Asset Description

Required. Enter a detailed description of the asset.

Asset Condition

Select the condition of the asset from the list (for example, Excellent, Good, Fair, and Poor). For the KFS-CAMS Processor role, this field is not displayed.

Asset Number

Display-only. The system-assigned identifier unique to the asset.

Asset Status Code

Required. Enter the code indicating the current status of the asset. The current asset status determines the available choices for changing the asset status. See the business rules below.

Asset Type Code

Required. Enter the code used to classify types of assets grouped by categories or search for the code from the Asset Type lookup icon.

Create Date

Display-only. Represents the date the document that initiated the asset, for example, Payment Request or General Error Correction is picked up by CAB.

Depreciation Date

Display-only. The date on which the asset depreciation begins. When the in-service date is changed, the depreciation date is automatically updated. The system uses the Asset Depreciation Convention table to set the depreciation date. The update is based on the deprecation convention code assigned to the subtype.

•      If half year convention is used, the Depreciation Date will be 1/1.

•      If full year convention is used, the Depreciation Date will be 7/1.

•      If there is no convention, the Depreciation Date will be the same as the In-Service date.

Federal Contribution

Display-only. The amount the federal government has contributed towards the acquisition of the asset.

Parameter FEDERAL_CONTRIBUTIONS_OBJECT_SUB_TYPES determines which payments make up this amount.

Financial Object Subtype Code

Enter the designated subtype for the object code or search for it from the Object Sub-Type lookup icon. The subtype code assigned to the asset is used in conjunction with the Asset Depreciation Convention table. The Asset Depreciation Convention table is used to determine whether the asset depreciates using a half year convention or a full year convention. Subtype codes are assigned to a full-year convention, or a half-year convention. Any subtype code not assigned sets the in-service date and deprecation date to the current year. Users assigned to one of the following roles may update this field: KFS-SYS Asset Manager, KFS-SYS Plant Fund Accountant.

Display-only. The fiscal year in which the asset was added to the asset database.

Government Tag

Enter the number assigned by a governmental entity to the asset if purchased with federal and/or state funds.

In-Service Date

Enter the date the asset is placed in service and becomes eligible for depreciation. To change an asset from construction-in-progress to complete, update the asset type code and the in-service date.

Last Inventory Date

Display-only. The date of last inventory performed by the University or the date an asset was last physically verified, moved, relocated, inventoried, or tagged.

Manufacturer

Enter the name of the person or company that manufactured the asset.

Model Number

Enter the number assigned by the manufacturer to that model of asset.

National Stock Number

Enter the federal identification number assigned to the asset.

Old Tag Number

Enter the identification number (if any) previously affixed to the asset.

Organization Owner Account Number

Enter the account number for the owner that is responsible for the asset or search for the number from the Account lookup icon. This value is editable for users assigned to the role of KFS-SYS Asset Manager and KFS-SYS Plan Fund Accountant.

Organization Owner Chart Of Accounts Code

Enter the chart code for the owner account that is responsible for the asset or search for the code from the Chart lookup icon. This value is editable for users assigned to the role of KFS-SYS Asset Manager and KFS-Sys Plan Fund Accountant.

Organization Owner Organization Code

Display-only. Identifies the organization responsible for the asset and is set by the owner account number.

Owner

Optional. Used when the title is vested in other universities or agencies. Enter the name of the owner or search for it from the Agency lookup icon.

Period

Display-only. The period during which the asset was added to the asset database.

Serial Number

Enter the unique identification number assigned by the manufacturer to the asset.

Tag Number

Enter the unique identification number issued by the University and affixed to the asset.

Total Cost

Display-only. The total amount or the final cost of the asset.

Vendor Name

Enter the name of the company or person who sold the asset to the institution and to whom the first payment was made. Users assigned to any one of the following roles may update this field: KFS-SYS Asset Processor, KFS-CAM Manager, KFS-SYS Asset Manager, KFS-SYS Plant Fund Accountant.