Title

Description

Active Indicator

Required. Select the check box if the vendor is active. Clear the check box if it is inactive.

Confirmation

Optional. Select Yes to indicate that this vendor needs a printed or faxed copy of a PO if the order has been phoned in. Select No if an additional confirmation copy of the PO is not required by the vendor.

Credit Card

Optional. Select Yes or No from the list to indicate whether or not this vendor accepts credit card payments.

DUNS Number

Optional. Enter the nine-digit vendor Data Universal Numbering System (DUNS) number if available. The DUNS number is a unique identifier for businesses that register with Dun and Bradstreet.

Inactive Reason

Optional. If inactivating a currently active vendor, select a reason from the Inactive Reason list or select it from the Vendor Inactive Reason lookup icon. Examples might include Sold or Out of Business.

Minimum Order Amount

Optional. Enter an amount if the vendor requires a minimum dollar amount for orders.

Payment Terms

Optional. Select from the Payment Terms list or select it from the Payment Term Type lookup icon. Payment terms include the number of days a payment is due and whether a discount is available for prompt payment.

Pre-Payment

Optional. Select Yes or No from the list to indicate whether or not this vendor accepts pre-payments.

Remit Name

Optional. This field is for information purposes only and does not carry forward to payments requests or disbursement vouchers.

Restricted

Optional. Select Yes or No from the list to indicate whether or not the use of this vendor is restricted. A restricted vendor is ineligible for APOs.

Restricted Date

Display-only. Automatically displayed by the system when Yes is selected in the Restricted field.

Restricted Person Name

Optional. The system automatically displays the name of the document initiator when Yes is selected for Restricted.

Restricted Reason

Required if Restricted is set to Yes. Enter a text description indicating why this vendor is restricted.

Shipping Payment Terms

Optional. Select the terms from the Shipping Payment Terms list or select it from the Shipping Payment Terms lookup icon. This determines whether the institution pays for shipping charges.

Shipping Title

Optional. Select a title from the Shipping Title list or select it from the Shipping Title lookup icon. The shipping title determines when ownership of the product takes effect. For example destination indicates that ownership takes effect when the product arrives at the delivery location.

Sold To Lookup

Optional. Search for the vendor that this vendor was sold to from the Vendor Detail lookup icon.

Sold To Name

Display-only. Automatically displayed when the Sold To Vendor is entered.

Sold To Vendor Number

Display-only. Automatically displayed when the Sold To Vendor is entered.

Taxable Indicator

Optional. Check this box when Use Tax should not be collected from a vendor when the Sales Tax Parameter is On (Y).

When the delivery and vendor address match, tax should default to sales tax, otherwise, it defaults to Use Tax. If the vendor is going to pay the tax and the school doesn’t have to collect it, then the Taxable indicator is set to Y. Yes, the vendor will collect the tax. N, Vendor will not collect the tax and the school needs to.

Vendor URL

Optional. Enter the URL for the vendor's website.